The EU General Data Protection Regulation (“GDPR”) came into force on 25 May 2018.
The new Regulation aims to standardise data protection laws and processing across the EU, giving people greater rights to access and control their personal information.
The WE PROJECT is committed to ensuring protection of all personal information that we hold, and to provide and to protect all such data. We recognise our obligations in updating and expanding this program to meet the requirements of GDPR.
The WE PROJECT is dedicated to safeguarding the personal information under our control and in maintaining a system that meets our obligations under the new regulations. Our practice is summarised below.
How We Prepared for GDPR
The WE PROJECT already has a consistent level of data protection and security across our organisation, but we have introduced new measures to ensure compliancy.
Policies and Procedures — we have revised data protection policies and procedures to meet the requirements and standards of the GDPR, especially safeguards and derogations relating to processing for scientific research purposes resulting from art. 89 GDPR) and any relevant data protection laws, including:
Data Protection — our main policy for data protection has been revised to meet the standards and requirements of the GDPR. The data are not used for any decision-making based on automated processing, including profiling. Accountability and governance measures are in place to ensure that we understand and adequately disseminate and evidence our obligations and responsibilities with a dedicated focus on privacy and the rights of individuals.
Data Retention and Erasure — we have updated our retention policy and schedule to ensure that we meet the “data minimisation” and “storage limitation” principles and that personal information is stored, archived and destroyed in accordance with our obligations. We have procedures in place to meet the new “Right to Erasure” obligation.
Data Breaches — our procedures ensure that we have safeguards in place to identify, assess, investigate and report any personal data breach as early as possible. Our procedures have been explained to all employees.
Obtaining Consent — we have revised our consent mechanisms for obtaining personal data, ensuring that individuals understand what they are providing, why and how we use it and giving clear, defined ways to consent to us processing their information.
Data Subject Rights
We provide easy-to-access information via our website of an individual’s right to access any personal information that the WE PROJECT processes about them and to request information about:
|the personal data we hold||
We hold the following personal data:
· name and surname1
· e-mail address1
· self-declared sexual and gender identity2
· self-declared sexual orientation2
· employment status2
· country of residence2
|the purposes of the processing||
Data marked with 1 will be used for certificate issuance and delivery, reminder to continue with the learning module, reminder for feedback.
Data marked with 2 will be used for scientific analysis of the learning module efficiency.
|the recipients to whom the personal data will be disclosed||
Data marked with 1 will be disclosed only to the European Commission for the purpose of project verification as supporting documentation.
Data marked with 2 will be disclosed to project partners for analysis.
|how long we intend to store your personal data for||The data will be stored at least for the duration of the project or as soon as the European Commission confirms that all obligations as per the grant agreement are fulfilled.|
Information Security and Technical and Organisational Measures
The WE PROJECT takes the privacy and security of individuals and their personal information very seriously and takes every reasonable measure to protect and secure the personal data that we process.
If you have any questions about our GDPR compliance policies, please contact Mario Bajkuša, firstname.lastname@example.org.
Last update: 20.8.2021.